Payroll

Your SME's payroll, from the payslip to the certificate

The month's payroll with its checks, payslips as PDF, the payment file for the bank and, at year end, the salary certificates. To Bill calculates contributions at the year's official rates and your contracts' rates, for companies with one to about twenty employees.

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To Bill is not Swissdec-certified: it calculates the payroll and prepares the figures, but sends nothing to the funds or the authorities. You still file the returns yourself.

Monthly payroll

The month's payroll, checked before it is finalised

New payroll, Calculate: To Bill prepares a draft with the month's hours, overtime, bonuses and expenses, then checks it. Each point is Blocking, To check or a Note. A finalised payroll is locked; a mistake is fixed with a correction run.

One payslip PDF per employee, in French, German, Italian or English.
The year's holiday balance on every payslip.
If you keep your books in To Bill, one balanced entry for the month, on the payment day.

An employee's payslip: gross salary, contributions and amount paid

Social insurance

OASI, unemployment, accident, sickness, pension fund and family allowances

You enter your compensation fund, your accident (UVG), daily sickness (KTG) and pension (BVG) contracts and your family allowance fund once. To Bill applies the year's official rates, kept up to date with their sources, and your contracts' rates.

The pension fund according to your fund's statement, one rate for everyone or rates by age, with the legal thresholds.
The canton's family allowances, with a warning below the minimum of the canton of work.
Tax at source: you enter the rate and the tariff code, To Bill applies it and reminds you to check it every year.
Every new official rate is checked by a person at To Bill before it is published.

The company's insurance settings and the year's official figures

Salary payment

A pain.001 file to pay the salaries

To Bill prepares one transfer per employee, to the IBAN on their record, in a single file for your e-banking. The file follows the Swiss Payment Standards with the SALA purpose: with your bank's collective advice, salaries stay confidential on the statement.

Each employee's address is checked before the file is created, as banks require from 14 November 2026.
Expenses an employee paid upfront are paid back with the next salary or by a separate transfer.
You sign the file in your e-banking.

The salary payment: a pain.001 file for the e-banking, the account to debit and the execution date

Year end

Salary certificates and year-end statements

At year end, To Bill fills in each employee's salary certificate on the official FTA form (Form 11), from the payslips. You add expenses, a company car or meals, then issue all the certificates in one go.

The year's figures for OASI and unemployment insurance, accident insurance, family allowances and the pension fund, to copy onto each fund's portal or download as CSV.
The payroll deadlines: OASI instalments, tax-at-source returns.
All certificates in a single PDF.

The payroll year-end: salary certificates, deadlines and year-end statements

Leavers

When an employee leaves, step by step

Resignation, dismissal, end of a fixed-term contract: To Bill shows the legal notice period (art. 335c CO), works out the holiday balance and the final pay, lists the insurers to inform and prepares the leaving documents.

The salary certificate and the employer's certificate for unemployment insurance, pre-filled.
A full work certificate, or a simple certificate of employment.
To Bill sends nothing: you tick each step once it is done.

An employee leaving: the exit, the final pay, the insurers and the documents

FAQ

Payroll questions

From switching it on to an employee leaving, everything is explained on docs.tobill.ch.

Is To Bill Swissdec-certified?

No. To Bill calculates the payroll and prepares the figures, but sends nothing to the funds or the tax authorities (no ELM). You copy the year-end figures onto each fund's portal.

For how many employees?

The module is made for small businesses, with one to about twenty employees.

Does To Bill calculate tax at source?

It applies it, but does not calculate it from the tariffs: you enter the rate, the tariff code and the canton. Each new year, To Bill reminds you to check the rate. The return to the canton is still yours to file.

Does my payroll data go to the AI?

No, as long as AI for payroll stays off, which is the default. An administrator can switch it on for two uses only: the payroll totals the Copilot reads, and the draft of a work certificate. Never a payslip.

Who sees the salaries?

Only people with a payroll right; by default, the administrator. Every view of the employee list or an employee's record, with the OASI number and IBAN, is written to the access log.

Does payroll cost extra?

No. It is switched on at no extra cost on the subscription, in Settings › Modules.

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